Job Title: Information Management Assistant
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Reports to: Human Resource Management Officer
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Salary Scale: Grade 7
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Duty Station: Entebbe
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Job Purpose: To be in-charge of the Registry and related efficiency of the unit
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Responsible for: Records Clerk (Registry)
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NATIONAL MEDICAL STORES
Plot 4-12, Nsamizi Road
P.O Box 16,
ENTEBBE, UGANDA.
National Medical Stores is an autonomous Corporation that was established by an Act of Parliament 1993. Our mandate is to procure, store and distribute medicines and other medical supplies to public health facilities.
Our vision is “A POPULATION WITH ADEQUATE AND ACCESSIBLE QUALITY MEDICINES AND MEDICAL SUPPLIES”
Our Mission is “TO EFFECTIVELY AND EFFICIENTLY SUPPLY ESSENTIAL MEDICINES AND MEDICAL SUPPLIES TO PUBLIC HEALTH FACILITIES IN UGANDA”
We are now looking for competent persons who possess appropriate skills, knowledge and right attitude to fill vacant position which has arisen as a result of our expanded mandate. Applications are now invited from suitably qualified candidates to fill the following vacant post within the Corporation. National Medical Stores is an equal opportunity employer.
All applications should be addressed to The Head of Human Resource and Support Services, at the above address or they can be hand delivered not later than 5 p.m on 15TH November 2013.
Mode of application:
Interested candidates should submit their CVs that should include names and addresses of the last two employers with hand written applications indicating the reference number of the position you are applying for and giving three
Photocopies of the original academic documents should be attached.
Please note that National Medical Stores reserves the right to verify Photocopies of the academic documents attached with the relevant awarding institutions to authenticate their validity. Any form of canvassing will lead to automatic disqualification. Only candidates who meet the specifications indicated for the jobs will be contacted.
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KEY RESULT AREAS/ACCOUNTABILITIES
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1
Plan and budget
for the information management function in line with NMS set procedures
2
Receive,
register, and dispatch mail in line with the Registry Procedures.
3
Develop and maintain
a filling system for the NMS Registry and Archive in line with the Registry
Procedures and set guidelines
4
Access, store
and disseminate NMS records and documents in line with the Registry
Procedures and guidelines.
5
Conduct subject
classifications and security grading of all records in line with the registry
Procedures and set guidelines.
6
Review NMS
records and documents in the Central Registry, weed inactive files to the
archive and dispose of obsolete records and documents in line with Registry Procedures
and NMS guidelines.
7
Supervise the
use and movement of files in line with the Registry Procedures.
8
Co-ordinate the
emails of the Corporation in line with set guidelines
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QUALIFICATIONS (PERSON SPECIFICATIONS)
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1
Honors Degree
in Library and Information Science, Bachelor of Records and Information
Management or Bachelor of Records and Archives management from a recognized
institution
2
3 years working
experience in a Registry.
3
Computer
literate.
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